Planning a biometric screening event might not sound like the most exciting task on your to-do list.
But guess what?
It can actually be a game-changer — not just for your company’s wellness vibes but for your coworkers’ health. Who knows? Someone might discover an issue early, preventing a bigger problem down the road.
Plus, when you pull off a smooth (and, dare we say, enjoyable) event, you’ll totally earn office MVP status. It’s like saying, “Hey, I care about you and your health,” without actually saying it. Ready to make this happen without stress or corporate dullness? Let’s dive into your ultimate biometric screening cheatsheet.
This guide has everything you need to plan an event that’s functional, fun, and memorable — in the best way possible. From nailing the details to adding those special touches (like snacks… trust me, snacks matter), we’ve got you covered.
Why Host a Biometric Screening Event?
Think of biometric screenings as health checkups for your team. They measure things like blood pressure, cholesterol, and glucose levels — simple tests that can offer employees life-changing insights into their health.
Still need convincing? Here’s why biometric screenings are worth the effort:
- Boosts Employee Health: Employees get a clearer picture of their well-being and can take proactive steps to improve it.
- Reduces Healthcare Costs: Catching issues early helps avoid expensive treatments later.
- Increases Productivity: Healthy employees are more focused and miss fewer days of work.
- Builds a Positive Workplace: Wellness events foster a supportive, caring environment.
- Strengthens Trust: Offering health resources shows employees their value.
How to Plan a Biometric Screening Event
Here are some tips to help you plan a smooth biometric screening event that makes you look like a total pro:
1. Pick the Perfect Date
Timing is everything. No one wants to think about their cholesterol right after the holiday cookie season or during end-of-quarter chaos. Choose a date that works for your team — mid-week mornings are usually golden since people are less stressed and caffeinated enough to participate.
2. Communicate Like a Rockstar
Don’t just slap up a poster in the breakroom and call it a day. If no one knows about the screening, no one’s going to show up. Start by sending out a “Save the Date” email a few weeks ahead so people can block their calendars. Follow up with reminders as the event gets closer, mixing it up with fun and engaging formats like infographics, FAQs, or even short videos explaining what to expect. The more buzz, the better.
3. Set the Vibes
Your biometric screening doesn’t have to feel like a trip to the DMV. A little effort on the ambiance can go a long way in making people actually want to show up. Want to take it up a notch? Add small touches like plants, a hydration station with infused water (lemon-mint, anyone?), or even a little "thank you" table with mini freebies like stress balls or branded water bottles.
4. Partner with the Right People
Work with a screening provider who knows their stuff (and won’t ghost you if you have questions). Look for a team that’s professional, friendly, and knows how to keep the process quick and painless. Make sure your screening providers bring the friendliness, too. A warm smile and a welcoming attitude from everyone involved can make people feel at ease, even if they’re a little nervous about stepping on the scale or getting their finger pricked.
5. Snacks Are Non-Negotiable
Seriously, don’t skip this. If your coworkers had to fast before the screening, you need to bring the snacks. And not just any snacks — think energizing, healthy options. Go beyond a sad granola bar and offer a spread that makes them smile: fresh fruit, yogurt cups, or even prepackaged protein bites.
Want to go the extra mile? Set up a build-your-own trail mix station with fun add-ins like nuts, seeds, dried fruit, and a little dark chocolate (because balance). Or go big with a smoothie bar featuring fresh fruit, yogurt, and fun toppings like coconut flakes or chia seeds.
6. Keep It Quick
Make sure the screenings are efficient. Long lines = unhappy employees. Stagger appointment times, and let employees book their slots ahead of time to avoid a crowd. Work with a provider who knows how to keep the process efficient without rushing people through.
7. Don’t Forget Privacy
Nobody — and I mean nobody — wants their BMI overheard by their coworkers in the breakroom. Make sure the screenings happen in private spaces, like individual rooms or partitioned areas, so employees feel totally comfortable. On top of that, work with a provider who follows HIPAA guidelines to the letter. This isn’t just about checking a box — it’s about building trust and showing employees that their personal health information is safe. Transparency is key, so let them know how their data will (and won’t) be used.
8. Share the “Why”
Explain how this helps them — not just their employer. Highlight the benefits, like catching health risks early or getting personalized tips for staying healthy. When people understand the value, they’re more likely to show up.
9. Follow Up Like a Champ
Once it’s over, don’t just pat yourself on the back and move on. Once the screening event wraps up, share anonymized results to show the big picture. For example, highlight health metrics that improved or areas that need focus. Use the data to create meaningful wellness initiatives like stress management workshops or healthy eating challenges. This isn’t just about checking a box — it’s about showing long-term commitment to your team’s well-being.
10. Make It Fun!
Adding a sprinkle of fun can turn something that feels “meh” into something people actually look forward to. Maybe a raffle, a small giveaway, or even a cheesy-but-fun theme like "Wellness Warriors" or "Health Heroes." (Okay, maybe don’t call it “Cheesy Cholesterol Day.”) Whatever gets people smiling!
The key? Keep it light, engaging, and rewarding. When employees associate health with something fun, they’ll be way more likely to show up — and maybe even look forward to it next time.
Don't Forget About Remote Employees
In today’s hybrid and remote work environment, it’s crucial to ensure that wellness initiatives include everyone — regardless of where they work. Biometric screenings are no exception! Offering remote-friendly options shows that you value all employees equally and are committed to creating an inclusive wellness culture.
How to Support Remote Employees
- Home Screenings: Offer take-home kits so employees can participate on their schedule.
- PCP or Lab Visits: Encourage employees to complete biometric screenings during their annual physical with their primary care provider (PCP) or provide vouchers for screenings at local labs.
Add Fun for Remote Teams
- Swag Boxes: Mail care packages with branded water bottles, stress balls, healthy snacks, or gift cards. Add a fun thank-you note for participating!
- Screening Party: Host a virtual kickoff event to celebrate health and wellness. Include a short mindfulness workshop, a trivia game, or a smoothie-making demo to set the tone.
- Health Raffle: Enter all participants into a prize drawing for completing their screenings. Prizes could range from fitness trackers to wellness app subscriptions or even an extra day off.
By including remote employees in your biometric screening plans through flexible options and fun engagement, you foster a culture of connection, inclusivity, and support.
Why Partner with TotalWellness?
At TotalWellness, we have years of experience helping companies host biometric screenings. Our team handles everything — from setup to sharing results — so you can focus on supporting your team. We’re committed to making wellness simple and effective for businesses of all sizes.
Need assistance? TotalWellness is here to help with all your wellness event needs. Contact us to learn more about our services and how we can support your goals.
