With the digital world slowly taking over our lives, it’s about time we got on board. As with any event that deals with private health information, it’s important to make the necessary security measures, which puts us a little behind the times. But, watch out world — TotalWellness now has tablets!

We’ve recently introduced the option of collecting data digitally at our onsite screening events. In order for us to do that smoothly, it’s important that you understand how this new technology works.

First, rest assured that our tablet technology is completely secure. The data we collect is transmitted to our secure database on a HIPAA-compliant network using SSL protocol encryption. This technical jargon basically means that nobody should be able to get into our network. If, by chance, they do, they won’t be able to read any of the information we have stored there because it’s encrypted (basically written in gibberish until it’s unlocked).

We also have a number of safeguards in place to ensure data quality and correct participant matching. This means we won’t accidentally put Steve’s health information with Jessica’s name. Each person’s data will be recorded as his or her own information.

This process might seem complicated, but it’s mostly “behind-the-scenes” work, which means the part you will have to do really isn’t all that difficult.

Aside from our specific security features, tablet data collection has a ton of other benefits when it comes to screening events. Essentially, it helps us to provide clients with the data faster so they can get their employees' incentives to them as soon as possible.

This is done with an enhanced information flow, streamlined data collection, and efficient scheduling. The tablets help us to remove unnecessary steps and sync the data collection with the recording. This provides events that run more smoothly, employees that can get back to work more quickly, health professionals that can spend time on more important things, and less opportunity for human error when it comes to data transfers.

The digital data collection process at TotalWellness can be broken down into five simple steps:

1. You sign in to the secure TotalWellness database using the tablet and Wi-Fi on site.
2. Each participant is checked in on the tablet using our registration system, Register My Time.
3. You input the biometric screening results using the tablet.
4. The participant is given the opportunity to review the information for accuracy and must sign for consent.
5. The data is transmitted securely to the TotalWellness database immediately.

Biometric screening events with tablet data collection can be an opportunity for you to provide a seamless event experience. We’ve taken the necessary precautions to bring this technology to our clients in a safe and secure way.

Our clients have the option to choose tablet data collection, but it is in a pilot phase right now. We're hoping to roll it out to more clients throughout the next year. If an event you’re working on plans to use tablets, we’ll go over the details with you. We know new technology can be overwhelming, so if you have any questions or concerns, please contact us!